Save hours of manual reconciliation by syncing Extend with your accounting software’s chart of accounts. Extend’s integration provides a richer data set for all synced transactions, as it records virtual card metadata that your credit card issuer does not have. 

When you connect with your accounting or ERP software—like QuickBooks Online or NetSuite—and set up your expense category codes in Extend, you and your team can tag virtual card transactions with codes from your general ledger. Tagged transactions will map to your general ledger along with virtual card metadata, making for cleaner bookkeeping and more time to focus on your business.

‍How does it work?

1. The Owner, Admin, and Bookkeeper can set up your expense category codes in one of two ways:

a. Automatically add your codes through an integration on the Integrations tab. Once connected, Extend pulls in the chart of accounts associated with your registered card account.

b. Manually add your codes on the Expense Categories tab. Reach out for help importing your codes.

2. Once you’ve set up the expense categories, your team can tag virtual cards and transactions.‍

3. Sync the Extend data with your general ledger in one of two ways:

1. As virtual card recipients make purchases, you can push the transaction data from Extend to your integrated accounting software. The data will automatically map to the appropriate fields, making reconciliation totally seamless.
2. If you don’t use an integration, you can upload exported .CSV files to your accounting software to record transactions in your general ledger. The expense category codes applied to transactions and virtual cards will appear on any reporting you export from Extend.

FAQs

Who can set up and edit expense category codes and connect integrations?
The Owner, Admins, and Bookkeepers have permission to set up and edit expense category codes and connect integrations. However, to complete an integration, you will also need to be an admin of your accounting software.

What accounting integrations does Extend offer?
Currently, Extend offers integrations with QuickBooks Online and NetSuite. Stay tuned as we roll out more integrations!

What data syncs from Extend to my accounting software or ERP system?
The data fields vary slightly by platform. 

• In NetSuite, you will see the transaction date, transaction amount, merchant, expense category codes (account, location, department, classification, vendor), and virtual card metadata (virtual card name, last 4 digits of virtual card, registered card name, last 4 digits of registered card, transaction reference ID, and any notes entered in Extend). 
• In QuickBooks, you will see the transaction date, transaction amount, merchant, expense category codes (account, location, project, class, customer, vendor), and virtual card metadata (virtual card name, last 4 digits of virtual card, registered card name, last 4 digits of registered card, transaction reference ID, and any notes entered in Extend).

Can I import my physical card transactions into Extend?
Select bank issuers support importing physical credit card transactions into Extend. If your bank issuer offers this type of integration, you can follow these steps to set it up. This is a great way to maintain visibility over all card spending in one convenient place.